Copying data to the accountant in HandiBiz

Transferring data to the accountant in HandiBiz.

This article sets out the process for transferring data to the accountant in HandiBiz, for more information on the concept, click here.

From the Tools menu, click Copy Data Disk for Accountant.

Caution has to be exercised in selecting the transfer option. Failure to do so may result in problems performing your bank reconciliation.

Only Transfer Presented/Cleared Transactions and Journal Entries ? Use this option where (a) you want to transfer any untransferred transactions to your accountant and (b) your accountant has asked your business to prepare bank reconciliations; or
All Previously Untransferred Transactions ? Use this option where (a) you want to transfer any untransferred transactions to your accountant and (b) your accountant prepares your bank reconciliations for you.

To retransfer transactions that were previously copied to HandiLedger, select either:

Re-Copy a Previous Transfer ? Use this option to recopy a specific transfer of transactions. If you select this option, you must also complete the Transfer Number field. (The transfer number can be obtained by going to the View menu and clicking Transactions, in the "Transaction" window you will see a column that displays the transaction number for each HandiBiz transaction.)
Recopy All Previously Transferred Transactions ? Use this option to copy all previously transferred transactions to HandiLedger.

To transfer transactions that occurred between two dates, select:

All transactions: Between ? Use this option to transfer all transactions that occurred in the period between the two dates you specify.

Transactions that have been transferred to HandiLedger can only be altered by the accountant in one of two ways:

The recommend way is to alter the transaction in HandiLedger. Once the alteration has been made in HandiLedger, a data disk must be prepared in HandiLedger. The data disk will then be loaded into HandiBiz, resulting in the altered transaction being copied into HandiBiz.
You can also alter transactions directly in HandiBiz. From the Entity menu, Login as Accountant, after the transaction has been altered it will need to be re-transferred to HandiLedger to synchronise the two.

This transfer is done in two stages, the first the HandiBiz stage as outlined above.

The second stage is the Debtors and Creditors component.

From the Tools menu, click Copy Debtors/Creditors data for Accountant.

Notes

This is an all encompassing transfer, and no work can be done until the accountant returns the data or advises that he has no changes and you can carry on inputting data.
The accountant requires a set of data for HandiBiz and the Debtors and Creditors component as changes that affect Debtors and Creditors can only be made in the and Debtors and Creditors component of the program, and they will feed through to the HandiBiz section.

HandiBiz, all versions

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